Purchasing Manager (Pre-Opening)
Marriott International, Inc.
Rabat, Morocco, Morocco
il y a 6j

SUMMARY

Responsible for following established procedures in ordering, receiving, storing, distributing and payment of items. Formulates an approved vendors list encompassing all categories.

CANDIDATE PROFILE

Education and Experience

  • 4-year bachelor's degree in Finance and Accounting or related major.
  • CORE WORK ACTIVITIES

    Managing Work, Projects, Policies, and Standards for Purchasing Across Departments

  • Generates and provides accurate and timely results in the form of reports, presentations, etc.
  • Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
  • Assures sanitation compliance.
  • Assists Executive Chef in all aspects of purchasing Food, Beverage and Controllable) to ensure quality and profitability.
  • Orders all food and beverage based on business needs.
  • Assists Executive Chef in maintaining / lower budgeted food / controllable costs.
  • Delegates and enforces first in / first out inventory rotation for all storeroom products.
  • Maintains sanitation and safety standards as specified in the brand guidelines.
  • Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.
  • Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels.
  • Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs.
  • Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.
  • Uses existing computer programs to perform daily and period end food and beverage costs.
  • Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.
  • Completes administrative tasks on a timely basis C-7s, menu costing, general office duties).
  • Completes period end inventory according to Food and Beverage and Accounting standard operation procedures.
  • Calculates figures for food and beverage inventory.
  • Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef.
  • Ensures all LSOP's are adhered to by all employees.
  • Receives and inspects all deliveries.
  • Maintains an accurate controllable log and beverage perpetual
  • Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures.
  • Demonstrating and Applying Accounting Knowledge to Purchasing Operations

  • Demonstrates knowledge of job-relevant issues, products, systems, and processes.
  • Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
  • Keeps up-to-date technically and applying new knowledge to your job.
  • Supporting Purchasing Operations

  • Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial / business decision making;
  • demonstrates honesty / integrity; leads by example.

  • Ensure disciplinary situations are addressed in timely fashion and with consistency.
  • Ensures performance reviews are completed on a timely basis for supervisors and non-management employees.
  • Maintaining Finance and Accounting Goals

  • Submits reports in a timely manner, ensuring delivery deadlines.
  • Ensures profits and losses are documented accurately
  • Achieves and exceeds goals including performance goals, budget goals, team goals, etc
  • Develops specific goals and plans to prioritize, organize, and accomplish your work.
  • Monitors all taxes that apply, ensuring that taxes are current, collected and / or accrued.
  • Additional Responsibilities

  • Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Analyzes information and evaluating results to choose the best solution and solve problems.
  • Interacts with kitchen staff, vendors and Executive Chef.
  • Uses existing computer programs effectively to post invoices, update items and costs.
  • Attends and participates in all pertinent meetings.
  • Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.
  • Informs and / or updates the executives, the peers and the subordinates on relevant information in a timely manner.
  • Managing Discipline Work, Projects, and Policies

  • Coordinates and implements accounting work and projects as assigned.
  • Coordinates, implements, and follows up on audits for all areas of property operations.
  • Complies with Federal and State laws applying to operations procedures.
  • Generates and provides accurate and timely results in the form of reports, presentations, etc.
  • Analyzes information and evaluates results to choose the best solution and solve problems.
  • Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
  • Balances ledgers.
  • Supporting Property Operations

  • Works with operations teams to develop an operational strategy that is aligned with the brand’s business strategy and leads its execution.
  • Reviews comment cards, guest satisfaction results and other data to identify areas of improvement.
  • Evaluates if discipline teams are meeting service needs and provides feedback to teams.
  • Participates in walk-throughs on property to ensure that all areas are well maintained and preventative maintenance processes are in place.
  • Tours building on a regular basis speaking with employees and guests to understand business needs and assess operational opportunities.
  • Reviews findings from comment cards and guest satisfaction results with leadership team and ensures appropriate corrective action is taken.
  • Works with team to put sustainable work processes and systems in place that support the execution of the strategy.
  • Reviews reports and financial statements to determine operations performance against budget.
  • Communicates a clear and consistent message regarding departmental goals to produce desired results.
  • Managing and Monitoring Activities that Affect the Customer and Guest Experience

  • Provides excellent customer service by being readily available / approachable for all customers and guests.
  • Takes proactive approaches when dealing with customers and guest concerns.
  • Extends professionalism and courtesy to customers and guests at all times.
  • Responds timely to customer service department request.
  • Ensures all team members meet or exceed all hospitality requirements.
  • Supporting Profitability

  • Supports annual quality audits.
  • Reviews financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement.
  • Supporting Safety Standards and Work Procedures

  • Implements property emergency plan.
  • Provides a safe working environment in compliance with Occupational Safety and Health Administration / MSDS.
  • Implements and sustains property accident prevention programs.
  • Follows property-specific recovery plans.
  • Additional Responsibilities

  • Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Demonstrates self confidence, energy and enthusiasm.
  • Manages group or interpersonal conflict.
  • Informs and / or updates the executives, the peers and the subordinates on relevant information in a timely manner.
  • Manages time and possesses organizational skills.
  • Presents ideas, expectations and information in a concise, organized manner.
  • Uses problem solving methodology for decision making and follow up.
  • Makes calls if necessary.
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