Assistant
Kalmar
Casablanca, MA
il y a 5j

Purpose of the position

Kalmar is looking for an Assistant, responsible for the administrative duties within the local Kalmar organisation, working closely with the local management team and other team members to implement and apply the company procedures.

This position is based in Casablanca, Morocco. The role is reporting to the Business Administration Manager.

Main tasks and responsibilities :

  • Make travel arrangements and schedule meetings, deal with related schedule changes and employee call-ins.
  • Follow the travel expenses and prepare the reimbursement file
  • Contact the insurance company for any issues
  • Prepare the folders for the IC payment
  • Scan and send the invoices to basware for posting
  • Prepare and coordinate medical insurance claims
  • Answer telephone calls and take messages from external or internal sources so that callers / visitors are treated promptly, courteously and accurately
  • Transcribe, type, format, and proofread a wide variety of material (correspondence, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheets
  • Plan and execute events like product presentations with customer, internal and external training, or other special events
  • Support management projects with tasks as data collection and compiling, conducting research and preparing reports
  • Cooperate with varied staff members within as well as outside department to attain self-job duties and assist others as required
  • Ensure that the documents are filed according to rules and policies, and follows-up on documentation flow.
  • What you’ll need to succeed :

    We are looking for a positive, energetic and communicative person.

    Ideally you have :

  • Business or Administration qualification to Degree level (degree in accounting and finance is a plus)
  • 1-3 years of relevant work experience
  • Customer-service mindset
  • Proficiency user of MS Office / Google G Suite
  • Proficiency in using multiple IT systems
  • Strong collaboration skills
  • Detail-oriented and good organisational skills
  • Flexibility and adaptability
  • Self-starter, enthusiasm and drive to learn
  • Good numerical skills to create and analyse reports (experience in reports ia a plus), sales statistics.
  • You will be part of :

    We believe in our people as it is our people who really make the difference. We always work in close collaboration with our customers, deliver on our promises and never walk away no matter how big the challenge.

    We succeed because we do it together.

    With us, you will have the opportunity to realise your potential and become an important member of our global team.

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