Executive Assistant – Casablanca, Morocco
il y a 19j

Job Description

Philips is a world leading health technology company with a vision to make life better for people worldwide through meaningful innovation.

Making good on this promise depends on our passionate, inspirational, collaborative and diverse team. We have over 80,000+ brilliant people around the world but are always looking for more like-

minded, motivated, focused minds to join us in creating a healthier, more connected society while transforming themselves personally and professionally.

Philips Africa comprises all 54 countries of Africa, from the Cape to Cairo, and from the Atlantic to the Indian Ocean. Philips Africa is headquartered in Johannesburg, South Africa and it has a direct presence in four other African countries, in the cities of Accra, Casablanca, Cairo and Nairobi.

Currently we have the opportunity for a dynamic Executive Assistant to join our Moroccan team in Casablanca.

In this role you will have the opportunity to execute all standard secretarial tasks and work in a multinational organisation.

Therefore, the job demands knowledge, experience and understanding of the organisation, the many business processes and disciplines that are managed by the General Manager.

The assistant needs to be able to think ahead and to take action in such a way as to enable decision-making processes and priorities, for example, to be controlled more effectively by the Executive.

You will perform your role in accordance with Philips behaviours and Global Business Principles (GBP).

You are responsible for :

  • Performing all standard secretarial tasks.
  • Providing high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
  • Performing secretarial and administrative duties for the manager. Work requires some analysis and use of initiative and independent judgment;
  • to remain knowledgeable of corporate policies and will often called upon to interpret and communicate executive intent to other employees.

    This position may make contacts of a sensitive, complex, and confidential nature.

  • Providing the manager with administrative and secretarial support : coordinate manager's schedule, making appointments and establishing agendas.
  • Screen executive's phone calls, arrange and coordinate business travel for the manager. Coordinate department meetings, and arrange use of conference rooms or outside facilities.

  • Serves as a contact to employees and stakeholders inside and outside the organization.
  • Conducts various analytical special projects, especially involving budgets and preparations for senior management meetings.
  • Liaise with car leasing providers
  • Supervises the office and orders and manages the use of office supplies such as paper, pens, printer supplies, and other items.
  • Arranges that activities / processes in the own organization tune with the demands of the superior.
  • To succeed in this role, you should have the following skills and experience :

  • Relevant experience and secretarial / administrative knowledge
  • Strong written and oral communication skills
  • Excellent word processing and IT skills including knowledge of a range of software packages (MS Office, Excel, Power Point)
  • Fluent in French, English and local language
  • Ability to work under pressure and to tight deadlines
  • Good organizational and time management skills
  • Ability to research, digest, analyse and present material clearly and concisely
  • Excellent interpersonal skills
  • Ability to work on your own initiative
  • Honesty and reliability
  • Attention to detail
  • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
  • Discretion and an understanding of confidentiality issues
  • Why should you join Philips?

    Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum.

    Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways.

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