The Residential Finance Manager is responsible for the safeguarding of the residence asset and financial resources to ensure that the homeowner’s interests are protected whilst maintaining the reputation of Four Seasons as the property manager.
Ensure that the residences are operated as stipulated in the project governing documents and Four Seasons Management Agreements.
Assist the Director of Residences in the administration of all financial aspects of the Residential Operation, to ensure that all local and corporate policies and procedures are observed and to ensure the financial and legal integrity of the business is maintained.
Monitor the status of the Accounts Receivable aging and billing collection of service charges and other charges as aligned with the governing documents and local standards while maintaining adequate cash flow
In conjunction with the Corporate Risk Management team, ensure that adequate insurance coverage is procured on both a global and local basis
Prepare allocation methodology between residences and common areas in accordance with governing documents, local legislation and common practice in the market place for a similar level of luxury residential developments
Ensure that monthly reconciliations for all balance sheet accounts are prepared and signed off in accordance with policy, with special attention paid to the bank accounts
Review all purchase orders for alignment with service charge budget
Prepare the annual service charge budget
Attend / present at Board and / or Member meetings
Prepare all sales and use tax returns and any other reporting that is required by local legislation on time and accurately
Maintain a capital reserve account for the replacement of FF&E, plant and machinery and be actively involved in the longer term planning for the replacement of the infrastructure as appropriate and / or in compliance with the governing documents including a 3rd party reserve study if applicable
Monitor and control expenses of the residences to ensure that the service charge budget is respected at all times
Preparation of comprehensive monthly report of the entire financial results of the residences in established corporate formats and in accordance with the governing documents, Four Seasons Management Agreements and generally accepted accounting principles
Ensure that financial statements, corporation tax returns, etc. are prepared and completed by a third party audit firm, in accordance with local requirements
Assist with labour meetings and ensure labour model is efficient and appropriate for residence occupancy throughout the year
Maintain files on all contracts, leases and agreements and ensure compliance with their requirements, ensure proper authorisation has been obtained for all residence specific contracts, and other agreements and competitive bids are on file where
Proactively suggest ways to reduce costs and look to implement such savings on an on-going basis
Coordinate, observe and prepare all operating equipment and supply inventories in accordance with corporate policies
Skills And Compentencies
Working knowledge of Not-For-Profit entity accounting or fund accounting
Working technical knowledge of generally accepted accounting principles and job knowledge of all positions in accounting and purchasing.
These should include but not limited to accounts payable, credit management, cashiering function, and complete understanding of the general ledger.
Strategic, analytical and have solid business acumen
Strong reading comprehension and competency in legal language reading comprehension
Excellent excel and computer skills, Sun Accounting and Opera knowledge would be preferable.
Proven leadership skills in a residences / hotel / resort environment
Excellent written and verbal communication skills to prepare and deliver reports, effective presentations and to facilitate meetings
Applies an ethical and moral approach to influence the outcome of situations
Serve as a role model for others by demonstrating appropriate business conduct and ethical principles
Strong interpersonal and relationship building skills to work with cross-functional teams negotiate for resources and influence stakeholders and to gain acceptance of and commitment to plans, ideas, and initiatives as appropriate.
Director of Residences
Regional Director of Finance
Residences Owners / Asset Managers
Homeowner Associations (where applicable)
Third Party Professionals Bankers, Lawyers, Auditors etc.