IDinsight helps leaders combat poverty worldwide by designing, deploying and promoting evidence- generating tools. We tailor the best methodologies to partner needs and constraints to fuse evidence with action.
We serve governments, NGOs, foundations and social businesses across Africa and Asia in all major program areas including health, education, agriculture, livelihoods, finance, energy and governance.
Our approach rests on four pillars :
Rigorous : We develop and use a wide-range of cutting edge data and evidence tools, including experimental evaluations, monitoring systems, data analytics and visualization, process evaluations, machine learning and more.
Cost-effective : Every dollar spent is justified by expected impact. If funds could be better used in another way, we say so.
Timely : Actionable information is delivered in time for client decision-making deadlines.
Demand-driven : We deploy solutions tailored to partner contexts and needs with no competing agendas.
Our diverse, growing team of over 150 outstanding colleagues operate in nearly two dozen countries around the world. Learn more at www.IDinsight.org.
About the Administrative Lead Role
The Administrative Lead will :
Oversee general office administration and operations; supervise the caretaker and cleaning officers (if any)
Supervise, mentor, train and coach administrative staff if any and delegating assignments to ensure maximum productivity when applicable.
Ensure the organisation meets all local compliance requirements.
Liaise and being the primary point of contact for the accountant / compliance firm.
Liaise, as needed, with the bank
Liaise with IDinsight Global Operations on global procedures and policies
Coordinate employment contracts with compliance firm; track contract start and end dates for all necessary employees
Lead all Morocco office immigration processes (for example, visas, employment permits etc.)
Purchase office supplies and equipment and maintain proper stock levels
Manage petty cash for the office
Produce reports, compose correspondence, and draft new contracts
Maintain office services by organizing office operations and procedures; control correspondence; design filing systems;
review and approve supply requisitions; manage all clerical functions.
Provide historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Maintain office efficiency by planning and implementing office systems, layouts and equipment procurements.
Design and implement office policies by establishing standards and procedures; measure results against standards; making necessary adjustments.
Help manage office culture and morale; help new staff acclimate to life with IDinsight Morocco.
Own relationships with vendors (for example, internet providers, landlords, etc.)
The ideal candidate must demonstrate the following skills :
Master’s Degree with at least 3 years of post-graduation experience; OR a Bachelor’s degree with at least 5 years of post-graduation experience in managing field work or project management
Knowledge, skills, and experience in administrative work, in Business Administration, Human Resource, Management or any other related field.
Experience managing office operations and procedures, including correspondence with vendors, banks and service providers
Experience working in an administrative capacity in an international organization is a plus.
Experience designing and implementing office policies by establishing standards and procedures; measure results against standards, and making necessary adjustments
Ability to interact and engage with employees from diverse backgrounds, and maintain office culture and morale
Professionalism, maturity, and leadership ability
Polished written and oral communications skills in English, French, and Arabic
Good understanding of Moroccan immigration processes
Proficient in computer applications such as word processing, spreadsheets, database management, email and utilization of internet
Self-starting team player
Ability to work under minimal supervision
Intellectual curiosity and a sense of humor
Possess a valid driver’s license