Assistante de direction
Varroc Lighting Systems
Tanger, Morocco
il y a 1j
source : Tanqeeb

Responsabilities :

As an Executive Assistant, your responsabilities will be :

  • Assist the General Manager with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments;
  • completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents and presentations for meetings.

  • Communicate with the general staff on the General Manager’s behalf and coordinates logistics with high-level meetings both internally and externally.
  • Coordinates meetings and strategic activities with The Management Team and members of VLS staff.

  • Communicate directly and on behalf of the General Manger with Board members, VLS staff, and others on matters related to programmatic initiatives as directed.
  • Draft reports, letters of solicitation, proposals; prepare and coordinate oral and written communication.
  • Support General Manager in his external commitments related to VLS, including service on external boards, committees and other groups.
  • Processe VLS’s memberships with other organizations.
  • Serve as the General Manager’s administrative liaison to the Board of Directors and manage Board activities, which include coordinating semi-annual Board meetings and dinners;
  • semi-annual Board staff lunches / receptions / new Board member orientations; arranging hotel accommodations for out-of-town Board members;
  • processing travel reimbursement requests; and compiling, assembling, and distributing Board meeting materials.

  • Maintain confidential files and contact information; coordinate meetings, conferences, and committees both on and off site to support the General Manager’s agenda.
  • Participate as an adjunct member of VLS including assisting in scheduling, attending meetings. Represents the General Manager in designated meetings as required.
  • Qualification Requirements :

    Bachelor / Master degree in Marketing, Communication or International Business with at least 03 years of experience as an Executive Assitant.

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